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Monday, December 11, 2017

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Office Supplies Company - London and Counties Office Supplies
 

Corporate and Social Responsibility

At London & Counties Office Supplies Limited we are committed to high standards in every aspect of our business, to ethical and responsible conduct in all of our operations, to the respect of the rights of all individuals and to respect for the environment. We expect our vendors to share these same values. 

Additionally and as a minimum, where suppliers operate outside the European Union we require that all vendors meet the following standards, without exception:
 
1.    EMPLOYMENT IS FREELY CHOSEN
 
1.1.    There is no forced, bonded or involuntary prison labour.
 
1.2.    Workers are not required to lodge “deposits” or their identity papers with their employer and are free to leave their employer after reasonable notice. 
 
2.      FREEDOM OF ASSOCIATION AND THE RIGHT TO COLLECTIVE BARGAINING ARE RESPECTED
 
2.1.    Workers, without distinction, have the right to join or form trade unions of their own choosing and to bargain collectively.
 
2.2.    The employer adopts an open attitude towards the activities of trade unions and their organisational activities.
 
2.3.    Workers representatives are not discriminated against and have access to carry out their representative functions in the workplace.
 
2.4.    Where the right to freedom of association and collective bargaining is restricted under law, the employer facilitates, and does not hinder, the development of parallel means for independent and free association and bargaining. 
 
3.      WORKING CONDITIONS ARE SAFE AND HYGIENIC
 
3.1.    A safe and hygienic working environment shall be provided, bearing in mind the prevailing knowledge of the industry and of any specific hazards. Adequate steps shall be taken to prevent accidents and injury to health arising out of, associated with, or occurring in the course of work, by minimising, so far as is reasonable practicable, the causes of hazards inherent in the working environment. 
 
3.2.    Workers shall receive regular and recorded health and safety training, and such training shall be repeated for new or reassigned workers. 
 
3.3.    Access to clean toilet facilities and to potable water, and, if appropriate, sanitary facilities for food storage shall be provided.
 
3.4.    Accommodation, where provided, shall be clean, safe, and meet the basic needs of the workers.
 
3.5.    The vendor shall assign responsibility for health and safety to a senior management representative. 
 
4.      CHILD LABOUR SHALL NOT BE USED
 
4.1.    The vendor will not use child labour. ‘Child’ shall generally mean any person who is younger than 16 unless local law permits full-time employment at 15 in which case it shall mean a person under 15. In countries where the age for completing compulsory education is higher than 16, ‘Child’ shall mean a person who has not completed such compulsory education. 
 
4.2.    Young persons under 18 shall not be employed at night or in hazardous conditions.
 
5.      LIVING WAGES ARE PAID
 
5.1.    Wages and benefits paid for a standard working week meet, at a minimum, national legal standards or industry benchmark standards, whichever is higher. In any event wages should always be enough to meet basic needs and to provide some discretionary income. 
 
5.2.    All workers shall be provided with written and understandable information about their employment conditions in respect to wages before they enter employment and about the particulars of their wages for the pay period concerned each time that they are paid. 
 
5.3.    Deductions from wages as a disciplinary measure shall not be permitted nor shall any deductions from wages not provided for by national law be permitted without the expressed permission of the worker concerned. All disciplinary measures should be recorded. 
 
6.      WORKING HOURS ARE NOT EXCESSIVE
 
6.1.    Working hours comply with national laws and benchmark industry standards, whichever affords greater protection.
 
6.2.    In any event, workers shall not on a regular basis be required to work in excess of 48 hours per week and shall be provided with at least one day off for every 7 day period on average. Overtime shall be voluntary, shall not be demanded on a regular basis and shall always be compensated at a premium rate. 
 
7.      NO DISCRIMINATION IS PRACTISED
 
7.1.    There is no discrimination in hiring, compensation, access to training, promotion, termination or retirement based on race, caste, national origin, religion, age, disability, gender, marital status, sexual orientation, union membership or political affiliation. 
 
8.      REGULAR EMPLOYMENT IS PROVIDED
 
8.1.    To every extent possible work performed must be on the basis of a recognised employment relationship established through national law and practice. 
 
8.2.    Obligations to employees under labour or social security laws and regulations arising from the regular employment relationship shall not be avoided through the use of labour-only contracting, sub-contracting, or home-working arrangements, or through apprenticeship schemes where there is no real intent to impart skills or provide regular employment, nor shall any such obligations be avoided through the excessive use of fixed-term contracts of employment. 
 
9.      NO HARSH OR INHUMANE TREATMENT IS ALLOWED
 
9.1.       Physical abuse or discipline, the threat of physical abuse, sexual or other harassment and verbal abuse or other forms of intimidation shall be prohibited. 
 
10.CONCERN FOR HEALTH, SAFETY AND THE ENVIRONMENT
 
10.1The vendors will act responsibly, show due concern for the environment and seek to minimise the environmental impact of its operations while complying will all relevant laws. The vendor will ensure that all products are safe to manufacture and use.
 
11.GENERAL COMPLIANCE WITH APPLICABLE LAWS
 
11.1 The vendor will comply with all laws and regulations applicable to the vendor’s business, as well as the applicable standards of its industry, including those pertaining to the manufacture, pricing, sale, distribution and exportation of merchandise. If industry standards exceed local legal requirements, We will favour vendors who meet the industry standards. The vendor will not violate or infringe the intellectual property rights of any third party and will not engage in any activities which would contravene the OECD Anti-bribery Convention. Without prejudice to the generality of the foregoing, the vendor will comply will all applicable laws and regulations relating to the labelling and inclusion of warning requirements on merchandise.
 
12.SUB-CONTRACTING
 
12.1The vendor will only use sub-contractors if such sub-contractors have entered into a written agreement to comply with this Code of Conduct. The vendor may be required to provide us with a copy of such written agreements upon request.
 
13.MONITORING AND COMPLIANCE
 
13.1The vendor will allow us or our designated agents (including third parties) to monitor the vendor’s compliance with this Code of Conduct, to include unannounced on-site inspections of facilities and reviews of books and records relating to employment matters.   
 
14.TERMINATION OF RELATIONSHIP
 
14.1 Any failure or refusal to comply with this Code of Conduct shall render the vendor subject to the immediate cancellation of outstanding orders or the return of any shipment and termination of its business relationship with us. This is without prejudice to any other legal rights or remedies which we may have.
 
15.PUBLICATION
 
15.1The vendor will ensure that the provisions of this Code of Conduct are clearly conveyed to all employees and will post a copy of this Code in the local language and in a place readily accessible to employees at all times. 
 
  
Copyright 2010 by London and Counties Office Supplies